JOB DESCRIPTION

Job Title: Project Officer  (Turkish Citizenship Only).

Project / Department Title: Early Recovery Project/Programs

Direct supervisor / Reports to: Program Coordinator

 

Overall objective of the job:

Lead and monitor the assigned Early Recovery project and effectively manage all its aspects in line with the objectives, timeframe, and budget. Coordinate the project activities with all stakeholders to ensure delivering the best services to the affected communities. Day-to-day follow-up with the field team, Early Recovery cluster, and donor’s counterpart. Ensure the sustainability of the implemented activities stated in the log frame and other project documents.

Roles and Responsibilities:

• Project Management

 Manage the project in order to meet its objectives within the logical framework, budget, and the allotted time frame.

Continuously monitor and supervise project activities, evaluate progress using outputs and impact.

Ensure accurate and timely reporting of activities according to applicable timeframes and formats.

Ensure the project targets the most vulnerable and most in need beneficiaries, explore and assess new and better ways to assist them.

Prepare daily, weekly, monthly, and quarterly narrative reports and submit them accordingly.

Liaise with donors’ program staff for matters related to project implementation at the field level.

Ensure gender and protection principles are mainstreamed throughout the project planning, implementation, and reporting.

Act as a budget holder, review actual Vs budget, and prepare projection for the project

• Staff Management

Line-manage field team staff, including day-to-day management and development.

Facilitate regular meetings to assist information sharing among project staff, to ensure awareness of project objectives and current work plans, and to provide the opportunity for feedback.

Provide coaching and technical supervision to field project officers, technicians, M&E, and other staff to develop the appropriate implementation of the project’s activities.

Ensure capacity building of project staff and transfer of key skills.

• Financial Management

Manage budget and ensure that all expenses are coded appropriately and according to budget and meet IYD standards with regard to financial management, including accountability and good governance.

Approve all project expenditures and expense coding; ensure proper financial procedures are followed.

Monitor budget versus actual expenditures on a monthly or quarterly basis to ensure appropriate spending and raise alerts when there is major account overspends or underspends.

Review all PDFs and program expenses for accuracy, appropriateness, and completeness prior to signing.

• Communication and Coordination

Develop and maintain appropriate communication with the team and other relevant stakeholders.

Participate in Early Recovery cluster meetings, IYD internal training, and other working meetings.

Proactively network and coordinate with the Early Recovery Cluster and other agencies to seek out coordination and collaboration.

Review and update project agreements, Memoranda of Understanding for program implementation.

Ensure clear internal coordination within the IYD staff of different specialties.

• Logistics

Ensure stock, purchase requests, cash forecasts, and movement requests are submitted appropriately.

Support the logistics activities of field staff, particularly in relation to the purchasing of supplies.

Liaise with the field project staff to ensure that quality items are procured, transported, stored.

• Quality Management

Ensure project implementation is according to IYD and donor guidelines.

Improve the quality of the early recovery project, to improve the quality of assessments, monitoring & evaluation, implementation of Core Humanitarian Standards, and protection mainstreaming.

Monitor monthly project data, carry out analysis of quality, and analysis of project implementation based on data.

Support the M&E team to ensure accurate and appropriate data is collected and tabulated appropriately.

• Security Management:

Monitoring security situation in the implementation area, report the incidents to both IYD and donor.

Ensure field team compliance with security procedures; ensure teams are equipped.

Qualifications:

• Bachelor’s/Master’s degree in any social science discipline.
• Significant relevant work experience in these specific areas will be considered as an added value.

Abilities:

• Excellent leadership, coordination, and representation skills. Strong negotiation and interpersonal skills.
• Excellent knowledge of the Humanitarian Reform process and the role of the humanitarian community (UN System and NGO).
• Applied knowledge in program management, project formulation, program cycles, and reporting standards.
• Demonstrated flexibility and creativity in planning and problem-solving.
• Program planning and management skills.
• Excellent communication and writing skills.
• Ability to organize and facilitate training sessions.
• Ability to develop capacity-building frameworks and work plans.
• Ability to prioritize responsibilities, carry out multiple tasks simultaneously, and meet deadlines.
• Commitment to IYD core values and principles.
• Excellent leadership, coordination, and representation skills.
• Excellent interpersonal and communication skills both written and verbal.
• The ability to use Microsoft Office programs including Excel, Word, Outlook, and PowerPoint in a professional way.
• Fluency in Arabic and English, both written and verbal.
• Self-starter with the ability to work with minimal supervision.
• Good organizational, multitasking, and time-management skills.
• Good knowledge of writing technical MEAL reports.
• Good knowledge and understanding of project monitoring and evaluation.

Experiences:

• At least a year of relevant experience in managing Early Recovery projects. More than a year of experience would be an advantage.
• An active member of the Early Recovery cluster is a plus.
• Proven administrative and IT skills, and an ability to maintain accurate records.

Physical and personality traits required:

• Ability to travel to field locations.
• Flexible and able to work well under pressure
• Capable of working collaboratively with team members to achieve objectives.

Submission:

Interested candidates should use the following link for registration:

http://tiny.cc/IYD21-PRO-O-TR-26FEB

We are strongly encouraging females to apply for this position.

 

General Information:

• Applicants should be (Turkish National Only).
• Multi-sent CVs will be ignored (please send your CV only one time at a time).
• No resume will be reviewed after the specified date for receiving CV’s to the announced vacancy.
• IYD is committed to achieving workforce diversity in terms of gender, nationality, and culture. Individuals from minority groups, indigenous groups, and persons with disabilities are equally encouraged to apply.
• IYD does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
• IYD is not able to respond to every applicant individually due to the anticipated high number of applications.
• IYD retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer a contract with a modified job description or for a different duration, or to offer a contract at a lower grade.

We thank all applicants; however, only short-listed candidates will be contacted for interviews.

 

Website:  https://iydrelief.org