JOB DESCRIPTION

Job Title: Procurement Officer (Turkish National Only).

Project / Department Title: Procurement.

Direct supervisor / Reports to: Procurement Coordinator.

 

Overall objective of the job:

To assist the procurement coordinator in receiving purchase requisitions, preparing tender papers and completing the documents required for the purchasing process.

 

Roles and Responsibilities:

• Responsible for coordinating and completion of all procurement activities of Gaziantep Office in Turkey and activities conducted in the field offices in NWS.
• Contribute to the production of regular procurement reports and ensuring that the Procurement Tracking Sheet is accurate and updated, and the reports are provided as requested to the Procurement Coordinator.
• Responsible for coordinating and completing all procurement processes, including accurate documentation for tendering, contracts and Purchase Orders, and ensure accurate maintenance of procurement minutes of meeting.
• Ensure all procurement is carried out in accordance with the IYD procurement standard operating procedures, donors’ requirements, and procurement related files for documentation is maintained for reference.
• Organize and contribute to market surveys, assessments on a regular basis, in accordance with Procurement needs.
• Provide regular reports to the procurement coordinator, covering all aspects of procurement.
• Maintain purchasing records, reports, and price lists.
• Negotiate and prepare contractual agreements, ensuring appropriate terms and conditions are included to protect the interests of IYD and maintain supplier relationships.
• Sit in the procurement committee that analyses procurement requirements and selects the most appropriate methods based on interpretation and assessment of established policies, practices, and experience.
• Ensure all orders are processed in a timely manner, tracked on overviews and that all relevant documentation is filed appropriately and databases are up to date.
• Carry out any other related duties as might be reasonably requested by the Supervisor.
• Any other duties as requested by the supervisor.

 

Qualifications:

• A Bachelor’s Degree (Relevant field).
• Significant relevant work experience will be considered as an added value.

 

Abilities:

• Knowledge of procurement processes, policies, and procedures.
• The ability to work in a systematic and organized manner.
• The ability to handle multiple projects simultaneously to meet goals and deadlines.
• The ability to use Microsoft Office programs including Excel, Word, Outlook, and PowerPoint in a professional way.
• Fluency in Arabic and English, both written and verbal.
• Self-starter with the ability to work with minimal supervision.
• Good organizational, multitasking and time-management skills.

 

Experiences:

• 3 years of progressively responsible experience in procurement.
• At least 1 year of experience with UN Agencies or an international/National organization is essential.
• Proven administrative and IT skills, and an ability to maintain accurate records.

 

Physical and personality traits required:

• Flexible and able to work well under pressure
• Capable of working collaboratively with team members to achieve objectives.

 

Submission:

Interested candidates should use the following link for registration:

http://tiny.cc/IYD20_PROC_O_TR_20FEB

We are strongly encouraging females to apply for this position.

 

General Information:

• Applicants should be (Turkish National Only).
• Multi-sent CVs will be ignored (please send your CV only one time at a time).
• No resume will be reviewed after the specified date for receiving CV’s to the announced vacancy.
• IYD is committed to achieving workforce diversity in terms of gender, nationality, and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply.
• IYD does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
• IYD is not able to respond to every applicant individually due to the anticipated high number of applications.
• IYD retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer a contract with a modified job description or for a different duration, or to offer a contract at a lower grade.

We thank all applicants; however, only short-listed candidates will be contacted for interviews.

Shortlisting and interviews could be done before the application closing date.

Website:  https://iydrelief.org