Vacancy for Procurement officer

Job Title: Procurement officer

Project / Department Title: Procurement

Duty station: Support Department

Direct supervisor / Reports to: Procurement Manager

Main tasks:

Managing all tasks within the procurement department, supporting the projects and other departments supporting the organizations

Roles and Responsibilities:

• Following up, completing the purchase orders considering any relevant exceptions.
• Communication with the donors, submitting the requirements book and all points related to the tenders through the e-mail.
• Preparing the tenders’ requirements book.
• Answering the suppliers’ inquiries related to the tenders.
• Preparing the announcements about the tenders.
• Attending the meetings with suppliers regarding the tenders.
• Coaching the procurement officer in Syria, giving him the complete instructions within the procurement department (purchase orders and others)
• Meetings and coordination with other departments of support to discuss all procedures related to the procurement as: purchase orders and others.
• Following up on the procedures of procurement department starting from the announcements of tenders up to the goods delivery.
• Communication with the donors to confirm the suppliers who win the tenders.
• Communication with the procurement staff working under all projects in the field.
• Verifying the purchase orders with the relevant departments.
• Supporting to develop the procurement policy, and following up on translating the policy to English.
• Reviewing the tenders with all relevant documents.
• Preparing each tender’s files to the procurement department either in Syria or in Turkey.
• follow up on the receive notes and review the tenders and follow up on the relevant maintenance requests.
• Comply with the procurement policy and procedures.
• Setting up the executive plan of the department and discussing the plan with the top management for implementation.
• Submitting the regular reports to the top management about the procurement plan.
• Setting the tasks & specifications of the affiliated jobs.
• Managing the performance of the staff within the department.
• Issuing the supplier’s records presenting all data of the supplier and regularly seeking new suppliers to reach the lowest prices.
• Verifying the supplier’s ability to meet the purchase order’s requirements, quotations and raw materials surveys before the implementation.
• Training and empowering the staff working in procurement department to do their jobs and using his experience to qualify them.
• Suggesting the appropriate budget of the procurement department with the organization’s capabilities based on studies.
• Suggesting the developing and preventive procedures that could develop the department’s outputs under his management.

Qualifications:

• A bachelor degree in business administration.
• Full knowledge of the organization’s policies especially the procurement.

Abilities:

• The ability to effectively manage the changes which are expectedly to happen together.
• Mastery of both Arabic and English (reading, writing and speaking) as well as Turkish.
• Holding computer skills as to use the Microsoft programs: Excel, word, outlook and others.
• Time management skills, tasks organization and prioritization.
• Inputs analysis considering the accuracy.
• Having the ability to manage all the job requirements with tolerance within his department.
• The ability to work overtime beyond the working hours when needed.
• To be cooperative, and having the coordination skill with the other departments and projects.
• Having the ability to communicate and coordinate to perform the required tasks with relevant stockholders who are usually based in other different geographical or hard to reach areas.
• Forecasting and accuracy skills.

 

Experiences:

• A 2 years’ experience in the similar position.
• An experience in the scope of performance management.

Required Physical and Personal Characteristic:

• Well behaving, disciplined and not affiliated to any military and political parties.
• Punctuality.
• Concentration and reasonability of thinking.
• Highly smart.
• Quiet and not testy.
• Not having diabetes, blood pressure problems, hearts or irritable bowel.
• Polite and cheerful.
• Good listener and having good perception with awareness and concentration.
• Well dressed and elegant.
• Managing the critical situations wisely.
• Taking the responsibility especially on of the decisions made with stability.
• Strong personality composure, and firmness.
• strong honesty.
• Preferably not less than 30 years old and not over 40 years old when recruited as a procurement manager.

Submission:
Interested candidates should submit their CV by e-mail to the link below:

https://goo.gl/forms/90iy51HlvThwDllT2

 Please note:

• Multi-sent CVs will be ignored (please send your CV only one time at a time).
• CVs that does not match the requirements especially the temporary residence or Kimlik of Gaziantep with valid passport will be ignored (Turkish residency consider advantage).
• Only short-listed candidates with strong adherence to the requirements will be contacted.

 

Website:  http://iydrelief.org