“Actions Speak Louder than Words”
Employer: IYD – Humanitarian Relief Association
Deadline for applications: 22 /11 / 2017
Contract: Full time / position
Location: Turkey- Gaziantep
Working area: Office
ABOUT: IYD – HUMANITARIAN RELIEF ASSOCIATION
IYD is a Syrian, non-governmental, non-profit and non-political association working in various fields of humanitarian relief, development, and health.
IYD was established early 2013 in Turkey, so that, it has become by the end of 2016 spread out over different areas in both Syria and Turkey.
IYD obtained its license in 2014, license No. (34-203/022) and it has been working according to Turkish Organizations Law No. /5253/ under the name: ULUSLARARASI INSANI YARDIMLAŞMA DERNEĞI
IYD’s office are spread throughout Turkey and Syria as following:
-Turkey: Istanbul, Gaziantep, Reyhanli
-Syria: Aleppo-Homs-Damascus-Idleb
IYD vision is to make the Syrian society a productive and efficient society, as well as ensuring a decent life of War-Affected persons in Syria.
IYD mission is providing the best humanitarian, developmental, and health services which meet the needs of our people and preserve their dignity, in addition to raise the capacities of Syrian civil society
IYD goals are:
1-Working on ensuring a decent life for all the affected people.
2-Rehabilitation and construction of the damaged infrastructure.
3-Providing the full health care services.
4-Securing the daily basic needs.
5-Raising and revitalizing the capacities of the Syrian Civil Society.
- In response to the Syrian crises, IYD has implemented multi-sectoral relief program through out many projects and in several areas like: Food Security – Livelihood – WASH – Non-Food Items – Health – Cash Transfer in Emergencies CTP and others all that done in coordination with many partners like: WFP, OCHA, Save the Children , UNICEF , World Vision and others.
The total number of beneficiaries from IYD projects is 379026 families and 382234 person
JOB DESCRIPTION
Job Title: Executive secretary
Project / Department Title: Secretary
Duty station: Administrative
Direct supervisor / Reports to: chief executive officer
Main tasks
- Organizing generally all issues related to the CEO.
- Promoting the coordination between all the projects’ and departments’ managers on one hand and the CEO on other hand.
- Increasing the effectiveness of the secretary department to become an advanced and up to date one.
Roles and responsibility:
- Organizing all issues related to the CEO and the programs manager.
- Setting an integrated strategy to develop the executive secretary department.
- Setting the agenda of the CEO and program manager including the travel, meetings , taking notes and following up the outputs.
- Following up the execution of the decisions made through direct communication with other departments.
- Representing the organization in the best way in front of all visitors, stakeholders, partners and donors.
- Following up the suggestions made on the social media platforms.
- Executing all the different tasks related to executive secretary.
Job conditions / circumstances:
- Office and might need to travel with the CEO as necessary.
Qualifications
- A bachelor or equal degree (Business administration- economy).
- No less than 3 years of experience in secretary or administrative work.
- Proficiency in the English language – reading, writing and speaking fluently.
- Computer proficiency and MS office programs.
Abilities
- High concentration, punctuality and accuracy.
- dealing with others professionally.
- High communication skills.
- The good handling of office devices and the ability to multi task.
Experiences
- Work experience within a team for no less than 3 years.
- Good knowledge of the work rules.
- Experience in working in similar position in Non- profit organizations.
- Experience in translation is an advantage.
Type of Contract
Period: …One year…………contract
Submission
Interested candidates should submit their CV by e-mail to the link below:
https://docs.google.com/forms/d/1nP4e4INXECO3BezSZK7x2gOYka9xXAC55AYNiYjrfew/edit
Please note:
Multi-sent CVs will be ignored (please send your CV only one time at a time).
CVs that do not match the requirements especially the residence permanent or Kimlik of Gaziantep with valid passport will be ignored (Turkish residency consider advantage).
Only short-listed candidates with strong adherence to the requirements will be contacted.