JOB DESCRIPTION

Job Title: Procurement Assistant (Turkish National Only).

Project / Department Title: Procurement.

Direct supervisor / Reports to: Procurement Coordinator.

 

Overall objective of the job:

• To provide efficient and effective procurement support in compliance with IYD’s and Donor policies & procedures.

 

Roles and Responsibilities:

• Prepare RFQ documents based on the requisitions.
• Participate in bidding processes by soliciting bids/quotes from respective suppliers.
• Evaluate offers from vendors and negotiate better prices.
• Prepare cost analyses.
• To prepare draft contracts introducing modification when needed, against a set format for contracts, and to present the drafts to the Procurement officer.
• Maintain updated records of invoices and contracts.
• Follow up with suppliers, as needed, to confirm or change orders.
• Participate in Procurement committee meetings as non-voting member to provide all necessary information and answer committee’s quarries.
• Update internal databases with order details (dates, vendors, quantities, discounts).
• Prepare purchase orders and might be asked to review prices and product specifications from various suppliers to determine which would provide the best deal.
• Other duties might include creating and maintaining purchasing files and price lists.
• To be responsible for the organization of all records relevant to contracts and purchase orders handled, including the electronic archiving of such records.
• Any other duties as requested by the supervisor.

 

Qualifications:

• A Bachelor’s Degree (Relevant field).
• Significant relevant work experience will be considered as an added value.

 

Abilities:

• Knowledge of procurement processes, policies and procedures.
• The ability to work in a systematic and organized manner.
• The ability to handle multiple projects simultaneously to meet goals and deadlines.
• The ability to use Microsoft Office programs including Excel, Word, Outlook and PowerPoint in a professional way.
• Fluency in Arabic and English, both written and verbal.
• Self-starter with the ability to work with minimal supervision.
• Good organizational, multitasking and time-management skills.

 

Experiences:

• 1 to 2 years of progressively responsible experience in procurement.
• At least 1 year experience with UN Agencies or an international/National organization is essential.
• Proven administrative and IT skills, and an ability to maintain accurate records.

 

Physical and personality traits required:

• Flexible and able to work well under pressure
• Capable of working collaboratively with team members to achieve objectives.

 

Submission:

Interested candidates should use the following link for registration:

http://tiny.cc/IYD20_PROC_AS_TR_23

We are strongly encouraging females to apply for this position.

 

General Information:

• Applicants should be (Turkish National Only).
• Multi-sent CVs will be ignored (please send your CV only one time at a time).
• No resume will be reviewed after the specified date for receiving CV’s to the announced vacancy.
• IYD is committed to achieving workforce diversity in terms of gender, nationality, and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply.
• IYD does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
• IYD is not able to respond to every applicant individually due to the anticipated high number of applications.
• IYD retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer a contract with a modified job description or for a different duration, or to offer a contract at a lower grade.

We thank all applicants; however, only short-listed candidates will be contacted for interviews.

Shortlisting and interviews could be done before the application closing date.

Website:  https://iydrelief.org