“We work, Build and Promote”
Employer: IYD – Humanitarian Relief Association
Deadline for applications: 23/2/2018
Contract: Yearly
Position: Full time / Executive secretary
Location: Turkey- Gaziantep
Working Area: Turkey – office
ABOUT: IYD – HUMANITARIAN RELIEF ASSOCIATION
IYD is a Turkish, non-governmental, non-profit and has no political association working in various fields of humanitarian relief, development, and education.
IYD was established early 2013 in Turkey, so that, it has become by the end of 2016 spread out over different areas in both Syria and Turkey.
IYD was registered in 2014 with a license No. (34-203/022) and it has been working according to Turkish Organizations Law No. /5253/ under the name: ULUSLARARASI INSANI YARDIMLAŞMA DERNEĞI
IYD’s office are spread throughout Turkey and Syria as following:
- Turkey: Istanbul, Gaziantep, Reyhanli
- Syria: Aleppo-Homs-Damascus-Idleb.
- IYD vision:
In science and work, pioneers in developing ways of life to draw smiles and instill hope.
- IYD mission is:
To provide the best services to develop the affected societies, meeting the basic needs according to the international standards and within a unique ethical methodology.
- Our values:
- Respecting others
- Transparency
- Teamwork
- Creativity
- Independency
- Neutrality
- IYD strategic goals are:
- Working on ensuring a decent life for all the affected people.
- Rehabilitation and construction of the damaged infrastructure.
- Providing the full health care services.
- Securing the daily basic needs.
- Raising and revitalizing the capacities of the Syrian Civil Society.
- In response to the Syrian crises, IYD has implemented multi-sectoral relief program through out many projects and in several areas like: Food Security – Livelihood – WASH – Non-Food Items – Health – Cash support in Emergencies as case transfer and others all that done in coordination with many partners like: WFP, OCHA, Save the Children, UNICEF, World Vision and others.
The total number of beneficiaries from IYD projects is 379026 families and 382234 person
JOB DESCRIPTION
Job Title: Executive secretary
Project / Department Title: Management
Duty station: Support Department
Direct supervisor / Reports to: Executive Director
Main tasks:
- Organizing generally all issues related to the CEO.
- Promoting the coordination between all the projects’ and departments’ managers on one side with the CEO on other side.
- Increasing the effectiveness of the secretary department as to become an advanced and up to date department.
Roles and responsibility:
- Organizing all issues related to the CEO and the program manager.
- Setting an integrated strategy to develop the executive secretary department.
- Setting the agenda of the CEO and program manager including the travel, meetings attendance, taking notes and following up the outputs.
- Following up the execution of the decisions made through direct communication with other departments.
- Representing the organization in the best way in front of all visitors, stakeholders, partners and donors.
- Following up on the suggestions made on the social media platforms.
- Executing all the different works related to executive secretary.
Job condition/ circumstances:
Office and might need to travel with the CEO as necessary.
Qualifications
- A bachelor or equal degree (Business administration- economy).
- No less than 3 years of experience in secretary or administrative work.
- Proficiency in English (reading and writing) and speaking fluently.
- Computer proficiency and M.S office programs.
- The ability to highly concentrate, promptitude and accuracy.
- Strong personality and good looking
- Ability to deal with others professionally.
- High communication skills.
- The good handling of office devices and the ability to multi task.
- Work experience within Executive secretary for no less than 3 years.
- Good knowledge of the work rules.
- Experience in working in similar position in Non- profit organizations.
- Experience in at any other similar field
Submission
Interested candidates should submit their CV by e-mail to the link below:
https://goo.gl/forms/E2iSxveTTJNUAciu1
Please note:
Multi-sent CVs will be ignored (please send your CV only one time at a time).
CVs that does not match the requirements especially the temporary residence or Kimlik of Gaziantep with valid passport will be ignored (Turkish residency consider advantage).
Only short-listed candidates with strong adherence to the requirements will be contacted.
Website: http://iydrelief.org